Business Automation Setup | Makerspace
Business Process Automation

Business Automation Setup: The
"Invisible Employee" That Never Sleeps

You didn't start a business to become a glorified data entry clerk. Eliminate the manual grunt work, reclaim 20+ hours a week, and let technology handle the boring stuff.

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The Silent Killer of Growth: "I’ll Just Do It Myself"

It starts small. A copy-paste here. A manual email follow-up there. Checking a spreadsheet to see if an invoice was paid.

But as your business grows, these "small" tasks compound into a massive operational drag. Your expensive human talent (including yourself) is wasting brainpower on robotic tasks.

This isn't just annoying; it’s expensive. It slows down your "Speed-to-Lead," irritates customers who want instant gratification, and caps your revenue because you physically cannot type fast enough to scale.

Are You The Bottleneck?
  • Manually copying leads from forms to CRM?
  • Typing "Thanks for your inquiry" emails manually?
  • Spending more time updating Trello than working?
If you answered "Yes", you are losing money.

What We Build: The "If This, Then That" Engine

We use connector technology to build invisible bridges between your software. Data flows automatically. Tasks are created instantly.

1. The "Speed-to-Lead" System

Lead waits 48 hours for reply
Instant SMS/Email & Sales Alert
Form Submit → CRM → SMS to Lead → Slack to Sales

2. The Operational Backbone

2 hours creating contracts/folders
1-click onboarding generation
Deal Won → Gen Contract → Create Drive Folder → Email Client

3. Financial Accuracy

Guessing ROI from messy Excel
Daily Auto-Report at 8:00 AM
Ads + CRM + Bank → Airtable → Daily Email Summary

Our Tech Stack Expertise

We make these tools talk to each other securely.

The Connectors

  • Zapier
  • Make.com
  • n8n

The CRMs

  • HubSpot
  • Salesforce
  • Pipedrive

Management

  • ClickUp
  • Trello
  • Asana

Communication

  • Slack
  • Teams
  • Gmail/Outlook

The 4-Step Implementation Roadmap

Automation isn't magic; it's engineering. We map it out to ensure nothing breaks.

01

The Process Audit (The "Map")

We map out your current manual workflow step-by-step looking for "swivel chair" moments. Deliverable: A visual flowchart of your inefficiencies.

02

The Logic Architecture

We design the solution, deciding triggers, actions, and filters (e.g., "If budget < $1k, send Email A").

03

The Build & Test (The Sandbox)

We build in a test environment, running hundreds of dummy scenarios to ensure data maps correctly without errors.

04

Deployment & Documentation

We flip the switch and provide a video SOP library showing you exactly how your new system works. You own the IP.

Automation vs. Delegation

Why hiring a Virtual Assistant isn't always the answer.

VS
The Old Way
Hiring a VA
$1,500/mo
  • Limited Availability (40h/week)
  • ~5% Human Error Rate
  • Requires Management & Training
  • They Need Sleep & Breaks
The Smart Way
Automation
$50/mo
  • 24/7 Availability (168h/week)
  • Zero Error Rate
  • Zero Management Required
  • Instant Execution Speed
"Use Automation for the robot work. Use Humans for the creative work."

Frequently Asked Questions

No. We build "parallel" systems first. We test the automation alongside your manual process to prove it works before we advise you to stop doing it manually. We prioritize stability above all else.

Software updates happen. If an automation "zaps" incorrectly or fails, we offer Tech Maintenance & Support packages. We monitor error logs so if something disconnects, we know about it and fix it.

Absolutely. We use enterprise-grade encryption standards provided by platforms like Zapier and Make. We never store your customer data on our own servers; we simply build the secure pipes that move it from your Source A to your Source B.

Yes. We can set up workflows where you drop a Google Doc into a folder, and the system automatically formats it, schedules it to LinkedIn, Facebook, and Instagram, and even uses AI to generate the hashtags.

Stop Working In Your Business. Start Working On It.

Every minute you spend copy-pasting an email address or creating an invoice is a minute you aren't spending on strategy, sales, or growth. Let’s build the machine that runs your business for you.

Book My Automation Audit
We’ll identify at least 3 processes you can automate right now.

Empowering the next generation of industry leaders. We bridge the gap between human creativity and artificial intelligence to help startups and enterprises scale at the speed of technology.